Help buyers send an RFQ your sales team can use
Put this checklist next to the quote form or product page. It tells buyers what to send before they ask for price, so sales can understand the request without a long email back-and-forth.
RFQ Submission Checklist
Ask for the fields that change the quote. Buyers can copy this list into their internal request or use it to prepare a first inquiry.
- Product or part name
What do you need made, sourced, or customized? - Application and operating conditions
Where will the part or equipment be used, and what must it withstand? - Drawing or specification file
Attach a drawing, datasheet, dimension list, or clear product reference when available. - Material, grade, and finish
State the required material, coating, color, surface treatment, or compliance condition. - Quantity and expected volume
Include prototype quantity, first order quantity, and expected repeat volume when known. - Quality and inspection needs
List critical tolerances, test methods, certificates, packaging rules, or traceability needs. - Target market and delivery location
State where the order will be delivered and any market-specific requirements. - Required timing
Share the sample, production, or delivery deadline that matters for the project.
Ask enough to quote well without making the first form too long
Keep the first form focused on product, application, quantity, market, timing, and a way to follow up. Request detailed drawings, packaging rules, or compliance documents after a buyer shows a real project fit.
Use the same checklist in the sales handoff
A useful RFQ should reach sales with the source page, product context, market, quantity, timing, and constraints. That makes the first reply more specific than a generic price request.